RITHIM Program Officer, Health System Liaison at Research Manitoba

Jan 20, 2025

About Us

At Research Manitoba we measure our success by our ability to advance research, champion the research community, support local talent development, and strengthen the economy through investments in research.

Research Manitoba is a key player in making history in research innovations in Manitoba, creating a new and unique provincial system, the Research Improvements through Harmonization in Manitoba (RITHIM) initiative. RITHIM will streamline the ethics, privacy, and health institutional review processes to make it faster and easier to conduct health research in Manitoba. RITHIM will help attract talent and research dollars, contributing to economic growth and recovery, and give Manitobans access to world-class cutting-edge research. The first phase of RITHIM launched January 2022 and our next phase is launching soon!

This is an exciting time to join the Research Manitoba team as we take our organization to the next level. You will become a part of our journey which is making real change in our province. This is a place where your unique background, perspectives and talents are valued and shape our future success.

We offer a small, team-oriented, flexible work environment with competitive compensation and benefits, as well as opportunities for professional development and growth. Our team is dedicated to positively impacting our communities, collaborating, and fostering partnerships both locally and nationally, and most importantly, is committed to creating an equitable, diverse, inclusive organization.

Overview

Reporting to the RITHIM Director, the RITHIM Program Officer, Health System Liaison is part of a team responsible for facilitating the privacy, ethics, and health institutional review of health research applications, with a specific focus on building relationships with the health system and ensuring alignment between the health system and RITHIM policies and processess.

The Program Officer, Health System Liaison will also play a role in supporting the maintenance of the new electronic health research administration system. They should have the ability to deliver training and education as well as support the Helpdesk, and answer questions about the electronic system.

Key Responsibilities

Program Administration

• Works closely with the RITHIM Program Officers and assists with the processing of applications.
• Works closely with RITHIM Training and Support Officer and assists with the delivery of training, system, and Helpdesk support.
• Serves as the primary contact for applicants seeking support on health institutional reviews and requirements.
• Serves as the primary support for health institutional reviewers.
• Monitors health institutional performance metrics, and flags concerns for leadership.
• Develops policies and processes in collaboration with health institutional stakeholders to enhance overall program performance.

Strategic Support

• Contributes to organizational strategic initiatives, collaborating with the team and stakeholders to foster partnerships and achieve RITHIM program goals.
•  Communicates effectively with a wide range of health system stakeholders, providing RITHIM program information, updates, and identifying and following up on key opportunities for partnership and collaboration.

Cross-Team Collaboration

• Partner with other Research Manitoba team members, including Finance and Administration, and Communications, for information requests, budgeting, program announcements, researcher profiles and annual reports.
• Works closely with other Program Officers to assist across programs as needed and provides coverage during absences.
• Conducts research on relevant topics as assigned.

Additional Responsibilities

• Other duties as assigned to support the success of Research Manitoba’s programs and initiatives.

Required Education and Experience

• A college diploma or bachelor’s degree in a health science, information management, information technology or related field or an equivalent combination of education and experience.
• Minimum of three years of relevant experience.
• A deep understanding of the health research approval process including ethics, privacy and health institutional reviews in Manitoba.
• Strong proficiency and experience with Microsoft Office Suite (specifically, Outlook, Excel, Word, and PowerPoint) to create and maintain documents and spreadsheets, update presentations and communicate with stakeholders/staff.
• Comfort with technology including ability to educate and train users on specific software functionality.
• Ability to learn specialized software applications with ease.
• Experience with key stakeholder groups, such as government, non-profits, research institutions, academia, and industry.
• Strong written and oral communication skills, with experience preparing reports for diverse audiences and delivering public presentations.

Desired Skills and Experience

• Experience providing exceptional customer service.
• Experience managing user expectations based on issue urgency/importance while offering empathetic and knowledgeable support.
• Knowledge of the research process and its importance in decision-making.
• Knowledge of the current research landscape in Manitoba and Canada.
• Experience in a research environment.
•  Understanding of Inclusion, Diversity, Equity, and Accessibility principles.

Abilities and Skills

• Motivated self-starter, process-oriented with high attention to detail.
• Conducts self with integrity and professionalism.
• Excellent analytical, critical thinking and problem-solving skills including assessing the problem, generating well thought-out possible solutions and making recommendations.
• Commitment to continuous learning and maintaining an awareness of issues facing the health care system and health research fields.
• Excellent ability to assess situations to determine the importance, urgency and risks, and make clear and timely decisions.
• Highly organized; ability to prioritize task effectively under pressure
• Strong relationship building skills; capable of collaborative teamwork in a dynamic environment.

This job description outlines the key responsibilities for the role and is not meant to be exhaustive. Other responsibilities and tasks may be assigned or may naturally become a part of this role over time.

You are invited to submit a letter of interest and resume/CV that details how your qualifications match this opportunity by no later than 4:00PM (CDT), Monday, February 3, 2025 to:

ATTN: Ms. Cheryl Francisco

Administrative Assistant

Research Manitoba

cfrancisco@researchmb.ca

Manager, QuickStart Program at Clinical Trials Ontario (CTO)

Dec 16, 2024

Clinical Trials Ontario (CTO) is an independent, non-profit organization focused on improving and promoting the environment for clinical trials in Ontario and supporting the province as a preferred location for global clinical trials. We are entering an exciting phase of growth at CTO as we expand our team to support and grow our QuickSTART program. Achieving clinical trial site activation within 45 days through QuickSTART with enhanced tools and supports will drive a bold vision for transforming Ontario’s clinical trials ecosystem.

CTO is seeking an experienced and highly motivated individual with exceptional communication and collaborative skills to join our team in the role of Manager, QuickSTART Program.  The QuickSTART Program focuses on speeding up the time to site activation on multi-site clinical trials by working collaboratively with institutions/site and industry sponsors to address start-up components including contracts and ethics review. The Manager will be responsible for developing components of the enhanced QuickSTART program and ensuring effective implementation across the province. Success in this role will require in-depth understanding of the various processes and perspectives of industry, institutions/sites and investigators related to clinical trial activation. Reporting to the Senior Manager, Clinical Trial Supports, this individual will plan and deliver components of the QuickStart program with input from collaborators in the clinical trials community. The Manager will also support ongoing QuickStart initiatives. The ideal candidate will have solid leadership skills and a demonstrated history of establishing trust and building consensus amongst diverse stakeholders while adhering to project timelines. The Manager will lead one or more sub-committees, prepare reports, develop and track milestones and deliverables, develop and deliver presentations, plan productive meetings and ensure effective communication.

Duties and Responsibilities:

• Support CTO leadership in setting priorities and meeting deliverables of the QuickSTART program; promote program adoption and implementation across the province
• Lead and coordinate collaborators across institutions and industry in the development of QuickSTART program tools and enhancements; plan and execute effective committee meetings and other collaboration and communication activities to advance programming
• Develop and evaluate policies, processes, templates and training resources
• Provide support to the CTO team, advisory groups and committees by compiling program metrics and other information, preparing summaries and meeting notes, complete and/or follow up on action items
• Additional duties as assigned

Essential Background and Skills:

• Undergraduate or college degree in a health‐related field, or equivalent combination of education/experience related to clinical trials
• Minimum of five (5) years relevant experience in coordination/execution of study start-up procedures; hands-on experience developing and/or negotiating budgets for industry-sponsored trials is preferred
• Meticulous; strong attention to detail along with excellent organizational skills and the ability to manage competing priorities
• Ability to work independently and be self-directed within guidelines provided by CTO leadership team
• Ability to exercise reasonable judgement and independent decision-making skills to address day-today and project-related issues as they arise
• Excellent communication skills (oral and written), highly skilled in communicating in a clear, concise and precise manner; employing high quality standards for drafting, editing and proofreading documents
• Highly motivated with excellent problem-solving skills
• Tactful, professional, courteous and customer service oriented
• Strong commitment to achieving high quality results
• Expert MS Office proficiency (Outlook, Word, Excel, and PowerPoint) required
• Ability to contribute effectively and positively in a high functioning team environment as well as working independently on various projects

Please submit applications with cover letter and salary expectations by January 13, 2025 at 12:00 noon in confidence via email to: hr@ctontario.ca

For further information please contact:

Ranuka Srinivasan

Clinical Trials Ontario

661 University Avenue, Suite 460

MaRS Centre, West Tower

Toronto, Ontario | M5G 1M1

Tel:  416-673-8417| Email: ranuka.srinivasan@ctontario.ca

www.ctontario.ca