Research Administrative Assistant

World Health Research (WHR) is hiring a Research Administrative Assistant to support the Operations team—including the project director, project manager, project coordinator, and fellow administrative assistants. This role plays a key part in keeping daily administrative activities and clinical trial processes running smoothly.

The ideal candidate is proactive, organized, and comfortable working in a fast-paced environment. They should be equally confident working independently and as part of a cross-functional team.

Key Responsibilities

• Provide administrative support to the Operations team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Assist in the preparation and formatting of documents, presentations, and reports.
• Coordinate and maintain filing systems—both electronic and physical—for essential study and regulatory documents.
• Facilitate communication with internal and external stakeholders, including clinical sites and vendors.
• Track and monitor departmental expenses and assist in processing invoices.
• Manage office supplies and equipment to support operational needs.
• Support data entry tasks and maintain databases related to clinical trials and administrative activities.
• Ensure adherence to company policies, procedures, and timelines for administrative processes.

Qualifications and Experience

• High school diploma or equivalent; additional education or certification in office administration is preferred.
• At least 2 years of experience in administrative or office support roles, ideally in clinical research or a healthcare-related setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database systems.
• Strong organizational and multitasking skills with excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to work both independently and collaboratively in a team-oriented environment.

About World Health Research
www.worldhealthresearch.ca
Our members improve health through impactful research, education, and advocacy. A beacon of scientific rigour, WHR is committed to supporting and championing transformative discoveries that reshape the medical landscape.

To Apply
Please send your resume and cover letter to: human-resources@worldhealthresearch.ca